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ABOUT OCTOPAYE

Octopaye is a solution born out of years of experience in Recruitment, Payroll management and Human Resources.

Driven by the ambition to empower payroll specialists to manage their responsibilities more effectively, we designed Octopaye, a platform that has all of the features needed to run payroll with optimum efficiency and minimal effort.

Octopaye is now in it’s fourth year of providing clients with an innovative, white-labelled platform that supports positive, productive and compliant payroll processes in the temporary recruitment space.

We are proud to have received HMRC recognition in 2019 and look forward to continuing to support our growing client base as they respond to new demands of the sector.

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NEW PRODUCT Features

We are proud to launch our banking and address verification functionality!

Having listened to our customers, bulk verification via third party databases was top of many of their wish lists so, as Octopaye excel in staying ahead of the curve, we are proud to integrate with Postcoder to provider bank account and address bulk verification, making onboarding your workers even more streamlined.  Check out the video!

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Run Your Business On The Go

Modern, flexible and developed to meet the payroll needs of today’s business challenges – when you take a dive with Octopaye you’ll find a simple, user-friendly system that is intuitive and lightning fast.

Getting Paid Accurately

Octopaye is a HMRC recognised cloud-based payroll platform, which offers multiple functions to meet the existing and future demands of the UK temporary and permanent labour market​, consistently developed to meet ever changing legal and technical requirements.

Reconcile In Seconds

Octopaye administers multiple payroll models including PAYE, Umbrella PAYE, Joint Employment, Multiple Company, CIS and Payroll Bureau. We proactively maintains a partner network to create a slick yet robust workflow for your Payroll administration.

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Octopaye Software

Octopaye is specifically designed to run payroll for recruitment agencies or companies with many employees where irregular payment patterns are common.

The software has the capacity to run thousands of payments simultaneously and to manage processes across different companies under one management portal.

The Octopaye platform has the capability to run the payroll of several different payment models at the same time, including PAYE, various Umbrella models and CIS.

Octopaye’s functionality is not limited to the Umbrella/ irregular payment market, as simple PAYE can be calculated and processed. This means the platform is also perfect for internal payroll administration and PAYE Bureau services.

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ouR 2024/25 Tax Calendar

Our tax calendar for 2024-25 is now available, click below and download a copy to help keep you up to date with the relevant tax months.
DOWNLOAD TAX CALENDAR

Octopaye Support

Our support team compromises of skilled professionals who understand your industry and the software. You can expect instant phone and email support, available throughout the course of the week.

We provide detailed guidance on data migration to minimise disruption in operations.

Training can be given onsite or online depending on our clients needs, as well as being provided with a comprehensive user manual.

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WHAT OUR CLIENTS SAY

I wanted to express my appreciation for the outstanding service and support provided by Simon and Josh from your team. Their exceptional assistance has significantly impacted our operations, and I wanted to take a moment to acknowledge their hard work and dedication. 😊 Simon and Josh have consistently gone above and beyond to address our needs. They have always responded to my numerous inquiries with speed and accuracy. Their patience and willingness to answer my (often silly) questions have been invaluable. Thank you for such a capable and responsive team!

I would really like to highlight what a fantastic job Octopaye do- in particular Josh. Whenever I need anything, or am not sure where to find something, he is quick to reply with all the required information (even when I’m not always sure how to explain what I need). He logs suggestions on how to improve the system overall, or if we need something added and will keep us updated with the progress. As things are constantly being updated and improved on Octopaye, I really appreciate when he lets me know where I can find new reports, making my job easier. Thank you Josh and everyone- your contributions do not go unnoticed.

At Bishopsgate, our primary focus is to supply our clients with a fully compliant, best in breed payment solution that promotes efficiency and reliability.  To achieve this, we need a software partner that truly understands our business and marketplace, enter Octopaye. We've worked with the team at Octopaye for the past 2 years and safe to say they are a team of reliable, personable and creative individuals with a great cloud-based payroll platform. The software continually evolves and is always improving, support is easily contactable and very responsive.  We love the fact they have a mobile optimised worker portal and have bank, address and CIS verification as part of worker onboarding; it just makes our job easier. Their third-party partner integrations also add value to us above and beyond the standard payroll functionality and demonstrate they provide best of breed options to their clients whether it be Pensions, Rewards or ID verification. Happy to recommend
Octopaye’s new worker verification functionality using “Postcoder” has transformed our worker onboarding and data processing.  To have an integrated bank and address verification tools for bulk data uploads are fast, accurate, and incredibly reliable. We've seen significant efficiency gains and reduced errors when importing worker information in bulk. Integration was seamless, and as always the support from Octopaye is top-notch. This integration is now a vital part of our data verification workflow. Highly recommended you speak to Rob at Octopaye about this functionality and the platform in general!
After evaluating the payroll software market, we selected Octopaye to scale our business up on. Summary: Octopaye is really easy to use! The whole payroll process from onboarding to creating payment files and making submissions is streamlined, which saves us a lot of time. Whenever we've had questions, the support team gets back to me and always helps sort things out. There is also a simple knowledge base to access 24/7. It's made managing payroll much less stressful.
After having demos with six other payroll software providers. we chose Octopaye. and it was the best decision we could have made. The system is incredibly user-friendly. making payroll processing quick. efficient. and hassle-free. What really sets Octopaye apart is the outstanding customer support. Nothing is too much trouble. and the team is always on hand to help with any queries. They truly go above and beyond to ensure everything runs smoothly. We couldn't be happier with our choice and can now provide an excellent payroll service to our clients.
The best payroll system I've ever used! Octopaye is so easy to set up and so easy to use. Its fast, responsive and has helped streamline our entire payroll process. The support given by the team at Octopaye is second to none and its an absolute pleasure working with them. I have thoroughly enjoyed the process of being onboard with Octopaye and would have no hesitation in highly recommending them to any payroll team. Reasons for Switching to Octopaye Because previous software no longer supported our growth or our needs.
After we was burnt by our previous payroll software provider, Octopaye came to the rescue and provided us a way to streamline our services. Everything is internal so no more does our team have to use multiple systems to do one job. Thank you Octopaye!
At MMC Contractor, we've recently taken the big decision to switch to Octopaye and I must say, we're all asking ourselves why we didn't look to change software sooner. A huge thanks to Rob Gillman and Simon Ballard for all of your support. You've been absolutely first class so far! We can't wait to use the system to its full potential. Alun Edwards - Managing Director
As well as being straightforward and easy to navigate the help button function is a fantastic option to utilise if you encounter any problems. The Snapshot system is another welcomed element, affording the ability to make any necessary adjustments. This combined with the very friendly and knowledgeable staff makes Octopaye the best payroll software around! Lee mcBride - Operations Team Leader
Initially, we paid £50k to our previous payroll provider for additional capabilities, which were not delivered. moreover, the payroll process was taking much longer than it should have. Octopaye came in and simplified the process, making payroll easy and straightforward for both our candidates and staff. This has saved us a significant amount of time, which we've used to improve our entire finance function. As a result, we can now provide better services to our clients and candidates.
We are working with Octopaye when a partner of ours had specific needs to show on the payslip. When speaking with Octopaye they knew exactly what was needed and how to put this in place. It was this unique solution that allowed us to continue with the partner but also eliminate a lot of manual work. It was delivered in a timely fashion and delivered exactly what was expected. The transition and training on a new system was done in an easily understandable manner.
Nearly two years ago Champion Contractors selected Octopaye to be our payroll software provider, and it is now considered be one of the best decisions we have made. Our initial concerns about the data transition process proved to be completely unfounded, because Octopaye provided comprehensive training to our staff, ensuring the whole exercise was seamless. Since then, we have developed an exceptional relationship with the Octopaye team and are very pleased to say they have lived up to their promises; regarding what their services could do for us and how they would support us. As a result, Champion cannot recommend the services of Octopaye highly enough to any other company out there who is in the market for a friendly, professional, and technically excellent business partner.

It is their people and their company ethos that makes Octopaye stand out above the many other payroll SAAS providers in the industry. I couldn’t speak highly enough of their support team. Their ethos, that if recommended additional functionality is a good idea, they will create that functionality, and release it free to all users. Any conversations relating to additional functionality that shows a potential benefit for the software is met with a positive “I will see how we can do that”. Once the dust had settled from the implementation period, everyone within We Contract will tell you how much better, faster, slicker and user friendly the Octopaye software is.  Ultimately all payroll software has the same end goal with a varying degree of efficiency, usability, reliability, service and price, and if you are looking for one that brings it all together, Octopaye have done it incredibly well.

Having used various payroll software throughout my career, working with Octopaye is truly a breath of fresh air. Our payroll team has experienced an increase in productivity and our umbrella employees have provided fantastic feedback on the easy to use portal which gives them access to their records as well as our rewards package. The Octopaye platform delivers everything we need as an Umbrella company to remain compliant whilst providing seamless payroll for our contractor base. The relationship we have with the team is truly collaborative and the support is second to none. The fact that the team have specific sector knowledge means that we don’t have to explain any processes as they fully understand what we are looking to achieve. It’s a great business to work with and we look forward to developing with Octopaye over the coming years.
Working with the team at Octopaye is a dream. As a payroll software partner they are agile, supportive and professional. With our direct API integration we do the hard work, giving you the peace of mind to get on with running your business, knowing that everything is in hand, you are complying with your legal duties and your employees are being well looked after.
The biggest benefit for me is the ease of uploading bulk candidates, batch timesheets etc. Saves me so much time and alleviates the margin of error. Easy to navigate and great people on hand to assist there and then.
The ease of use is a clear winner! Clean, concise and unrivaled user friendliness makes Octopaye stand out from the pack.
From start to finish Octopaye make the hassle of payroll a dream. Once you've uploaded your payroll if you need to make any amendments its a simple task where other systems can be quite labour intense.
User friendly and extremely efficient, would highly recommend to any company needing umbrella payroll software. Octopaye are always listen to feedback and update their system to make the user experience even better
Both myself and the team find it a really good system with the added bonus of lots of support from the Octopaye team.
I searched high and low and spoke to all of the payroll software providers and Octopaye are by far the best, easy to use and we are very happy and we wouldn’t change providers.
Switching to 'Octopaye' from our old payroll software was a great choice to make for many reasons. The main reason is that we have support whenever we need it and with new software this makes a big difference. Also the platform is very easy to use and within a couple of weeks we are seeing the amount of time being saved compared to the old software we used. Overall using 'Octopaye' is having a positive effect on the team and was a great business decision to make and one that is helping us save time every week.
We chose Octopaye because we could not find any other provider that offered all the tools we needed under one payroll platform. It's simply the best payroll software available on the market.

We have several clients operating payroll services and were keen to find a platform that was simple, accurate and could be scaled quickly. We love the fact Octopaye has been developed with users in mind, and as they have HMRC recognition it became an easy decision to make.

I chose to work with Octopaye for 2 main reasons; the speed and the ease of use of their system, it delivers everything I need.

We needed confidence that payslips and communications were produced automatically and in line with our needs. Also, should our Clients run into issues we needed a payroll platform flexible enough and supported proactively to smooth out any bumps in the road painlessly. By partnering with Octopaye, we have all of the above and more.

Octopaye has finally provided us with a payroll package that not only works but helps streamline the business.

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